The information required to be entered into the journal is the same for both paper and electronic journals – only the method of recording is different.
Type of Notarization
Date of Document
Type of Document
(Acknowledgment / Jurat / Signature / Certification copy / Other)
(Acknowledgment / Jurat / Signature / Certification copy / Other)
(Acknowledgment / Jurat / Signature / Certification copy / Other)
(Acknowledgment / Jurat / Signature / Certification copy / Other)
(Acknowledgment / Jurat / Signature / Certification copy / Other)
Because notary journals could be subject to public review, notaries are specifically prohibited from entering any private information, such as birthdates, social security numbers, credit card numbers, or ID card numbers that could be used to steal someone’s identity.
Address of Individual
Detailed Identification of Individual
Fingerprint and other information
[Individual.StreetAddress] [Individual.City] [Individual.State] [Individual.Country] [Individual.PostalCode]
(Personal knowledge / ID Document / Signature / Certification copy /Other)
[Individual2.StreetAddress] [Individual2.City] [Individual2.State] [Individual.Country] [Individual.PostalCode]
(Personal knowledge / ID Document / Signature / Certification copy /Other)
[Individual3.StreetAddress] [Individual3.City] [Individual3.State] [Individual3.Country] [Individual3.PostalCode]
(Personal knowledge / ID Document / Signature / Certification copy /Other)
[Individual4.StreetAddress] [Individual4.City] [Individual4.State] [Individual4.Country] [Individual4.PostalCode]
(Personal knowledge / ID Document / Signature / Certification copy /Other)
[Individual5.StreetAddress] [Individual5.City] [Individual5.State] [Individual5.Country] [Individual5.PostalCode]
(Personal knowledge / ID Document / Signature / Certification copy /Other)
If you know the signer well, enter PERSONAL KNOWLEDGE. If you are relying on DOCUMENTARY PROOF, you should enter the issuing entity, the type of document (ex: “Montana DL”), and the date the ID was issued or expires.
Date of notarization (MM.DD.YYYY)
Time XX:XX AM/PM
Date of document (MM.DD.YYYY)
Type of document
No. of documents _____
Act performed electronically
Act performed remotely
A/V File location ___________________
Printed Name [Individual.FirstName] [Individual.LastName]
Address [Individual.StreetAddress] [Individual.City]
[Individual.State] [Individual.Country] [Individual.PostalCode]
Issue/Exp Date (MM.DD.YYYY)
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A notary journal is an official record of the notarial transaction.
A notary log book (notary journal), is used to keep record of all acts that a notary public performs. It is required by many states and can be useful if the said notary is getting suied. A notary log book could contain a lot of personal information of the people who the notary served, so it has to kept protected.
The purpose of a notary journal is to serve as proof of a document’s existence and authenticity if the document goes missing or is challenged in a court case. It can also serve as a proof of honest fulfillment of their duties and last, but not least, is simply required in most US states.
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